A training for every role.
One training per profileIntroduction
Understand the philosophy of CollectiveAccess, navigate Providence, create a first record. The minimum needed to speak the same language as your cataloguers.
Cataloguers
Day-to-day mastery of the interface: multi-criteria search, access control, sets, controlled lists, batch import, Joconde export for Musées de France.
Administrators
Installation profile setup, screen configuration, user and rights management, import-export, day-to-day supervision. Full autonomy on your instance.
Developers
REST/GraphQL APIs, plugins, third-party integrations (IS, EDM, websites), Pawtucket themes. To go beyond configuration and extend the platform.
Learn, practise, come back.
Not a session — a threadAwareness
From the moment your data starts being migrated, your team is exposed to the structuring choices: data modelling, controlled lists, screens. That is our first chance to explain the « why » behind each decision — training has already begun.
Initial training
2 to 3 days on-site or online, depending on your context. For Musées de France, a dedicated day on Joconde export and the decennial collection audit. Theory and hands-on practice on your real dataset — no textbook examples.
Independent practice
Your team catalogues, configures and imports — without us. A hotline is available when things get stuck. This is the phase when the real questions emerge: « how do I do this when… », « why does this field refuse… ». We log them for the next step.
Refresher & advanced tools
A day to answer the questions that have piled up, dig into under-used features, automate what can be automated. By this stage your team knows what it wants — training becomes targeted and operational.
Five modules designed to flow into one another.
Visible summary · expandable detail- → Navigating Providence and understanding the structure of a record
- → Day-to-day cataloguing: objects, lots, sets, controlled lists
- → Advanced search, facets, exports, access control
Familiarity with your institution's documentary principles. No prior IT skills required beyond standard web use.
- Providence overview
- Structure of a record
- Simple and advanced search
- Practice: 5 complete records
- Controlled lists and thesauri
- Sets, lots and group operations
- Bulk import / export
- Practice: a mini inventory check
- → Installation profile, screens, record types
- → User management, roles, access control
- → Day-to-day supervision, backups, updates
Have completed the Cataloguers training, or have used CollectiveAccess as a user for at least 3 months.
- Anatomy of an installation profile
- Screen and bundle editor
- Advanced controlled lists
- Practice: build a custom type
- Users, roles, ACLs
- Supervision and logs
- Backups and restoration
- 6-month autonomy plan
- → Joconde framework and statutory inventory
- → Inventory check: sets, sessions, statuses
- → Joconde export and quality checks
Cataloguing in a Musée de France. Familiarity with the institution's statutory inventory.
- Statutory inventory and CollectiveAccess
- Inventory-check sessions, statuses and statistics
- Joconde export · validation and corrections
- Hands-on case study on your real dataset
- → Architecture, REST/GraphQL APIs, data model
- → Plugins, hooks, clean overrides
- → Pawtucket: themes, templates, website integration
Intermediate PHP, basic SQL and HTTP, Git. A development machine with a working CollectiveAccess environment.
- Providence/Pawtucket architecture
- Data model and direct access
- REST API · read, write, search
- Plugins and hooks
- Override best practices
- Practice: a complete plugin
- Advanced Pawtucket · themes and templates
- IS integrations · real-world cases
- À la carte, depending on your project
- → Answers to the questions that have piled up in real-world practice
- → Under-used features: dynamic sets, exports, OAI
- → Roadmap for the next 6 months
Have completed initial training. Have catalogued regularly for 3 to 6 months.
- Round-table on open questions
- Targeted demos on your real cases
- Advanced features matched to your usage
- Shared 6-month roadmap
An archives team, three sessions, six months.
Composite from several engagements
During the migration phase, the team is involved in the modelling decisions. The screens they will work with are validated together. By the time the software arrives, it no longer feels foreign.
On-site initial training on the real dataset. Theory and practice in alternation, two trainers present so no one falls behind. By the end, every team member has entered their first ten records.
The team catalogues, imports and configures. The hotline is open for blockers — used 6 times over the period. Recurring questions are logged.
A day to answer the 40 accumulated questions, present three under-used features (dynamic sets, OAI, configurable exports) and lay out a 6-month roadmap.