NOS PRESTATIONS
05d · Service · Musées de France Regulatory compliance

The
Musée de France label
requires.

CollectiveAccess delivers.

What you'll find here

  • The 4 key obligations of the label, and the software answer.
  • The museesDeFrance plugin, validated by the SMF.
  • A single database: 6 content typologies.
  • Seven museums that have made the move.

Listed by

the Service des Musées de France

Partnership

Plugin museesDeFrance
validated in consultation with the SMF

Supervisory body

DRAC + Ministry
of Culture

§ 01

Four obligations.
Four answers.

The label sets the framework for managing the collections. The plugin and the database make it operational — without parallel paperwork.

01

Decennial collection audit

Law no. 2002-5 — art. L451-2 CP

Every item, every ten years.

The inventory entry, the marking and the physical presence of every item must be checked at least once per decade. In CollectiveAccess: campaigns by site / by store / by parent authority, an inventory-check sheet per work, automatic generation of the report, follow-up of discrepancies.

  • ↳Inventory-check report per campaign
  • ↳List of items missing / accounted for
  • ↳Official PDF export
02

Statutory inventory

Order of 25 May 2004

One line, one item, immutable.

Three-segment numbering (year.lot.object), marking and computerised register compliant with SMF standards. The plugin locks the inventory line as soon as it is recorded: the regulated fields cannot be edited after the fact — the history is what counts.

  • ↳Printable inventory register
  • ↳Automatic inventory number
  • ↳Active regulatory lock
03

Register of deposits

Decree no. 2002-852 — art. D451-23

Incoming, outgoing: traced.

Separate registers for incoming deposits (from another museum, the State, a sale-deposit) and outgoing deposits. Tracking of agreements, deadlines, loan conditions, condition reports on entry and exit.

  • ↳Incoming deposits register
  • ↳Outgoing deposits register
  • ↳Linked agreements + deadline alerts
04

Heritage dissemination

National open-data commitment

POP, Joconde, regional portals.

Mapping to POP/Joconde nomenclatures, standards-compliant exports (XML, structured CSV), scheduled feeds to regional portals. Records stay edited inside CollectiveAccess; dissemination is derived — a single source of truth.

  • ↳POP / Joconde mapping
  • ↳Compliant XML export
  • ↳Automated dissemination
§ 02

One database.
Six typologies.

Not one tool per holding. Not one database per department. Everything converges in CollectiveAccess — with or without the regulatory lock, depending on status.

01 Statutory

Musée de France collections

Statutory inventory, marking, decennial collection audit, deposits. The SMF plugin enables the regulatory lock and the compliant registers.

02 Study

Study collections

Works and objects without the label, study holdings, comparison material. The same tools and the same database — without the lock.

03 Documentary

Object dossiers

Scientific documentation attached to each item: correspondence, expertise, critical reception, exhibitions, conservation work.

04 Documentary

Reference library

Cataloguing of reference works, monographs and periodicals. Direct links to the works concerned.

05 Archives

Institutional archives

Administrative, scientific and photographic archive holdings. Classification plan, retention schedule, communicability.

06 Multimedia

Audio, video and 3D media

Born-digital pieces: sound recordings, films, 3D scans. Built-in viewer, preservation formats.

« Where competing software calls for one database per typology, CollectiveAccess lets them sit alongside each other — cleanly, with the right locks in the right places. »

Key differentiator
§ 03

The museesDeFrance plugin.

Open source, validated in consultation with the SMF, in production for over 4 years.

github.com/ideesculture ★ public

museesDeFrance

A dedicated plugin built to generate computerised inventory registers compliant with SMF standards, organise inventory-check reports, and maintain the registers of acquired and deposited items. Once an object is recorded, its inventory line becomes non-editable — as the regulation requires.

SMF profiles

Conservation, Registry, Documentation

Inventory lock

Active on acquired items

Registers

Inv. / Incoming deposits / Outgoing deposits

Validation

In consultation with the SMF

What the plugin adds, in plain terms.

01

3-segment numbering

Year.lot.object, automatic or manual, with uniqueness check.

02

Printable registers

Inventory, incoming deposits, outgoing deposits — exportable as official PDF.

03

POP / Joconde mapping

Field mapping to the national nomenclatures, compliant XML exports.

04

Regulatory lock

Regulated fields become non-editable after recording. Full history retained.

05

Inventory-check report

Automated generation from campaigns, follow-up of discrepancies, sign-off.

§ 04

Three roles,
one shared database.

Each role has its own pressures. The plugin and CA profiles answer them without duplicating data.

01 · Persona

Curator

Scientific lead for the collections

Your challenge

« The inventory check is dragging on. The Excel spreadsheet is out of date. Object dossiers are scattered across hard drives, emails and the legacy software. »

What we bring

A single database where the scientific record, the documentation, the inventory check and the exhibitions live side by side. The MdF plugin guarantees regulatory compliance in the background.

02 · Persona

Registrar

Movements, deposits, loans, exhibitions

Your challenge

« Incoming and outgoing deposits sit in separate binders. Agreements expire without warning. Condition reports are scattered across PDFs. »

What we bring

A compliant deposits register, deadline alerts, condition reports linked to the work, full traceability of movements. All in one database.

03 · Persona

Elected official / Parent authority

Institutional management, local authority

Your challenge

« How can we evidence compliance with statutory obligations? How do we account to the DRAC, to the SMF, to the public? »

What we bring

Actionable dashboards, standards-compliant exports on demand, feeds to public portals. Maintaining the label becomes demonstrable.

§ 05

They have made the move.

Seven labelled museums, seven inventory-check programmes picked up, seven CA databases in production.

Musée de France

Musée du château de Mayenne

Mayenne (53)

Medieval collection from the castle digs. Full roll-out of the statutory register.

↳ Migration + hosting + MdF plugin

Musée de France

Musée des Alpilles

Saint-Rémy-de-Provence (13)

Provençal ethnographic collections. Automated feeds to the POP portal.

↳ Migration + training + POP dissemination

Musée de France

Musée de l'Imprimerie & MICG

Lyon (69)

Rare-print collections and a specialist library managed within the same instance.

↳ Unified base for museum + reference library

Musée de France

CHRD

Lyon (69)

Centre of the History of the Resistance. Oral testimonies and archives integrated into the collections database.

↳ Migration + archives + audio media

Musée de France

Musée Malartre

Rochetaillée-sur-Saône (69)

Automobile museum. 3D scans of landmark vehicles integrated into the records.

↳ Migration + inventory check + 3D

Musée de France

COR — Écomusée du Haut-Beaujolais & musée Thimonnier

Tarare (69)

Communauté de l'Ouest Rhodanien — two labelled museums managed under a single CollectiveAccess instance.

↳ Decennial collection audit + MdF plugin

Musée de France

Musée André Voulgre

Mussidan (24)

Doctor Voulgre's cabinet of curiosities — Périgord ethnographic collections inventoried in CollectiveAccess.

↳ Inventory check + collections base

Speak to idéesculture

An inventory-check programme
on the back burner?

Migration, plugin configuration, team training, decennial collection audit: we take it on end-to-end, or alongside what you already have in place.

Book a meeting↗ Plugin demo↗ ↳ Official SMF listing
— Continuer la visite

Les autres métiers d'idéesculture.

01 →

Formation

Prise en main, autonomie, montée en compétence
02 →

Migration

Reprise de données, conversion, accompagnement
03 →

Hébergement

Serveurs dédiés, infogérance, sauvegardes
05 →

Développement

Plugins, intégrations, sur-mesure